Effective Daily Macro and Micro Planning
Mastering the art of daily planning is crucial for winning entrepreneurs. To maximize productivity and achieve our desired outcomes, we must leverage a simple yet potent approach. It involves setting clear goals, breaking them down into smaller tasks, and dedicating specific time slots for execution. By adopting this method, we can sharpen our focus, stay organized, and make significant strides toward building our income vehicles. Additionally, it's vital to document and plan for any Zooms and calls we have scheduled for the day. Now, we execute our daily planning with precision.
3 Macro Outcomes and Goals
To begin your daily execution planning, start by identifying three major outcomes or goals you want to accomplish during the 24-hour period. These goals should be specific, measurable, and aligned with your long-term objectives. By limiting your focus to three key outcomes, you avoid overwhelm and clarify what truly matters. These major goals act as guideposts, providing direction and purpose to your daily activities. Execute one. Move to the next.
5 Micro Next Action Tasks
Once you have established your major macro outcomes, it's time to identify five specific tasks or next actions you want to execute today. These tasks should be actionable and manageable, allowing you to make tangible progress within the given day. Writing these tasks down on paper or using a task management app like Asana ensures that you have a clear record of what needs to be accomplished. These are quick wins that need to be done, such as sending that email, paying that bill, or executing a social media post.
Meeting and Call Schedule
With remote work, there are a few things that have remained constant: Zoom, Teams, and Google Meetup meetings. Keeping up with these important conversations is crucial, but it can be easy to let them slip your mind when you're not in the same physical space as your colleagues and prospects. To avoid any call fumbling, it's essential to have a daily meeting game plan. Write down all of your calls and meetings for the day and set reminders on your phone or computer so you're always ready to join the call. With this simple habit, you'll be able to crush every business-building call and stay on top of your game no matter where you're working from.
Transferring Goals, Tasks, and Calls to Your Calendar
To ensure dedicated time for your goals, tasks, and calls it's crucial to allocate them in your calendar. Take each of the three major goals and assign specific time slots for their execution with 1-3 hour time blocks. Similarly, assign 10 to 30-minute time blocks for each of the five identified next-action tasks. Then, make sure you have reviewed your call schedule and ensure you will be able to execute them well. By scheduling these activities in your calendar, you create a visual representation of how your day will unfold. This time allocation helps guard against distractions and provides structure to your day.
This approach to daily planning offers several benefits. Firstly, by focusing on three major goals, you prevent the scattering of your attention and energy across numerous tasks. This targeted approach allows for deeper focus, increased efficiency, and higher-quality outcomes. Also by taking your outcomes and next actions and putting them into the calendar, you get a reality check. Many times what looks realistic on paper does not make sense in the context of the real word calendar.
